IMS students who want to go abroad with Erasmus (Erasmus outgoing)

Download the slides from Erasmus info meeting (December 2018)!

Why Erasmus?

Erasmus is the most simple way to spend a semester or year abroad somewhere in Europe. With a little luck there is little paperwork and good advisers at the host university. ECTS credits earned during an Erasmus stay can mostly be used for your studies at IMS. Plus you get a little bit of money from the European Union and don't have to pay fees at the host university. More information about Erasmus in general is given on the Erasmus pages of the Department of international affairs (IZ, Internationales Zentrum).

Where can I study?

This is a list of the universities the IMS has an exchange program at the moment. We are giving the links to the web pages of the institute or faculty we have the exchange with, where you can get a first impression on their course offers.

Students of the IMS can also use the contracts of other study programs at faculty 5, up-to-date information about possibilities and the responsible persons can be found on the list of partner universities of faculty 5 provided by the international office.

It is possible to make a new agreement with another European university if there is an interesting institute with courses from the area of computational linguistics. But please note that there is some processing time involved (i.e., first contact should be made minimum 1 year before application)

How and when can I apply?

You can apply for an academic year or one semester. An academic year always starts in winter, so the deadlines are those for the winter term. You can apply for a semester either in winter or summer. Please note that the times when classes are given can differ from those in Germany, e.g., often the summer term starts in February. This overview is only for orientation purposes, please always check the most recent information given by the IMS Erasmus coordinators and the IZ.

The process has the following steps: (You can find a detailed checklist on the IZ websites)

  1. Application (in paper form) at the IMS Erasmus coordinators.
    (Please print and sign your application documents before submission)
    Deadline: 15. January (winter and summer)
    Necessary documents (English or German, copies only; please ask the IMS Erasmus coordinators for details!):
    • Priority-ordered list of the universities you would like to go (template here)
      Important note: You need to get a stamp from IZ on your priority list!
    • Motivation (max. 1 page)
    • CV in tabular form (max. 2 page)
    • Transcript of records from LSF (with number of LP reached until now and average grade)
    Selection of candidates at IMS, communication of successfull applications
  2. Application/nomination by the international office Stuttgart
    Deadline: see up-to-date information by IZ
    Necessary documents: provided by the international office in a version specific to the current academic year.
    Nomination at host university (done by the international office Stuttgart after you have handed in all documents)
  3. Application at host university
    Deadline winter: depending on host university, between April and May
    Deadline summer: depending on host university, between September and November
    Necessary documents: depending on host university.

The Mail an Koordinatoren für den Erasmus-Austausch am IMS IMS Erasmus coordinators are happy to help you with any questions. Please tell us as soon as possible if you are planning a semester abroad, as we only have a limited number of places. We will always try to enable all interested students to go abroad. Note that it is not possible to apply after the deadlines have passed. In the event that we have leftover places, we will inform all IMS students by e-mail.

What courses must/may I take abroad?

You can in principle take any course you like, as long as the total number of ECTS credits is about 15 for a semester. Sometimes the host university has guidelines or special requirements for specific courses.

Note that the credits you get abroad are not automatically accepted in Stuttgart. This has to be discussed individually for each course with the person giving a corresponding class in Stuttgart. The discussion has to happen before you submit your Learning Agreement and will be noted there. In general, electives should be fairly easy to get accepted, it would be easier to have courses correspond to complete modules rather than partial modules.

What does it cost?

First: An Erasmus year is no scholarship. At the moment you get a subsidy of around € 200 per month, considering the cost of living in European cities this can only be seen as pocket money. The IZ calculates monthly costs of about € 500 for an exchange student in Stuttgart, you should expect the same or more in other European cities. Plus the costs for flights. You do not have to pay tuition at the host universities, at most there should be a small fee for inscription.

Do I have to speak the language?

Well, if you read this page in English you know that it is possible to live in Stuttgart without speaking the language. And it is the same in other universities. Many universities have courses in English which is nice for Erasmus students. Sometimes universities require a proof of English language proficiency with the application. Sometimes a course at the Sprachenzentrum (Language Centre of the University) or some course that is part of the curriculum ("English for computer scientists") is sufficient. If not, the IZ has information on language tests like TOEFL or IELTS. Because such a test may take some time, you should try to get information on what is required of you as soon as possible.

If you want to take courses in the local language, the DAAD offers intensive courses as part of the Erasmus program for languages that are "not as frequently taught" (not English, Spanish, French and German). These courses may be of interest if you want to go to a more "exotic" country. Please get your application for the courses to us before May 30th of any year. The application can only be submitted in combination with an ongoing Erasmus application.

Is there more ... ?

Erasmus is not the only possibility to go abroad. Also, Erasmus is limited to European universities. You can get more information about other programs and scholarships at the IZ program coordinators. And of course, if you know some European university that has interesting courses for computational linguists, tell us. We can then try to get an Erasmus contract.

More questions?

Ask the Mail an Koordinatoren für den Erasmus-Austausch am IMS IMS Erasmus coordinators (Heike Adel and Michael Neumann).